The trend of document digitization in Vietnam

In many agencies and businesses, the image of stacks of files, documents, and papers in cabinets has become familiar. These things often take up space, and the search takes time.

However, along with the trend of digital transformation, recently, the Ministry of Home Affairs has issued a dispatch requesting ministries, branches, localities, corporations, and state economic groups to keep electronic records. death. And the application of intelligent handwriting recognition technology will help digitize all documents and papers, making the storage and statistics more streamlined and efficient.

A book or a handwritten document, if you want to use the content in it, many people have to sit back and re-type the content, which takes a lot of time and effort. Now, just use your phone to capture the text, use handwriting recognition software, the software will convert the text in the photo into Word document or in other words convert from hard text to text. soft quickly. Conversion accuracy is up to 97%.

Information Technology Center – Vietnam Maritime Corporation is digitizing documents. All documents in the past 20 years have now been digitized by 45%. The area to store paper documents is now not much needed. Information can be shared more easily, better managed, more secure.

In the past days of the COVID-19 epidemic, because he is F0, Mr. Thien works from home. His job is to extract the main information in the documents to store customer information. Previously, he would have to go to Excel and manually enter information, which was very time consuming and even confusing. Currently, just need to capture the text, enter the required information to be extracted, the handwriting recognition software has automatically extracted the main information such as: company name, address, tax code… Thanks to that, the document digitization is completed quickly and efficiently.

Smart application of handwriting recognition, digitization of documents is considered an inevitable development trend in Vietnam, initially deployed in financial institutions, banks, administrative agencies, insurance… It is estimated that in Vietnam’s insurance agency alone, there are thousands of customers who have to fill out information forms every day, about 200-300 people will have to enter information. If the application of handwriting recognition software, the processing time for customers from 1-2 weeks can be reduced to only 3 days.

At major ports, the entire image of vehicle information is scanned through the camera and application of handwriting recognition technology, so within seconds, vehicle information such as container number, vehicle number, and trailer number. .. is converted into text and transferred to the operation manager to decide whether to let the vehicle through the gate or not.

Along with the process of building a digital government and implementing the national digital transformation program approved by the Prime Minister, the digitization of documents and papers is extremely necessary, contributing to creating a document ecosystem. Numbers with data sources can connect and share with each other, on a safe and secure basis.

* Invite readers to watch the programs broadcast by Vietnam Television on TV Online and VTVGo!